Describe the areas under your control
Start with the property type, its use and your role. Explain whether the enquiry concerns an individual unit, shared areas or a wider managed building.
For business and other non-domestic premises in England, a landlord can be one of several people with fire safety responsibilities. Government guidance on responsible people (gov.uk) connects responsibility with ownership, occupation, employment and control, and requires cooperation where it is shared.
Residential and mixed-use enquiries need their actual boundaries established. Avoid assuming that an assessment of one area addresses every part of a property. If another party manages shared spaces or separately occupied premises, describe that arrangement.
Where control is disputed or unclear, include that uncertainty in the enquiry. A short property description cannot resolve every question about responsibility.
Make existing findings useful
An earlier report can provide context for a new enquiry. Mention its date, the areas it covers and the reason you are returning to it. You may be dealing with a management handover, alterations or questions about recorded actions.
Government assessment guidance (gov.uk) includes recording findings and reviewing the assessment alongside identifying hazards, people at risk and risk-reduction measures.
For recommendations, distinguish work that is complete from work planned or still undecided. Mention supporting records you hold without copying confidential files into a general form. An unresolved action may need a different discussion from reviewing the overall assessment.
Reviews depend on the premises
Describe changes in use, layout or occupancy and whether they affect the areas covered by the existing assessment. The relevant review requirements need consideration against the property and report. A single website timetable cannot establish what every building requires.
If the request also concerns equipment maintenance or remedial work, identify that separately. Explain which work is already arranged and what remains to be discussed.
Prepare a short property enquiry
Include the building type, your role, the areas involved and your preferred timing. Avoid tenants’ personal details, medical information and confidential tenancy records. Missing information can be identified without guessing.
Use the landlord assessments page to prepare the scope of your request to Fire Risk Assessments London.