Identify the property and assessment boundary
Describe whether your enquiry concerns a commercial letting, a residential building with shared areas or premises with mixed uses. State which areas you own, manage or otherwise control.
If several parties manage different parts of the building, explain that arrangement. Avoid assuming one assessment covers every tenancy or space. The intended boundary needs to be clear before the work is defined.
For context, our article on landlord assessment requirements discusses why property scope and control need attention.
Existing reports and property changes
Mention the date and scope of any assessment you already hold. Describe changes such as a new use, alterations or a management handover, and explain whether your request concerns an initial assessment or a review.
Where a report identifies actions, summarise the issue you want to discuss and whether related work is complete, planned or still undecided. Separate a request to review findings from a request for equipment repair or building alterations.
A useful first message
Include your role, the property type, areas concerned and preferred timing. Mention known access restrictions or coordination with another manager. You can identify missing records without guessing their contents.
Leave out tenants’ names, personal circumstances and confidential tenancy documents. Use the contact form to outline the London property and the assessment scope required.